Privacy Policy
Last Updated: January 2025
Overview
Reasoned Systems ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our AI-powered hiring platform.
What Data We Collect
Account Information
- Name and email address
- Company name and role
- Login credentials (securely hashed)
Interview Artifacts
- Audio recordings of AI-led interviews
- Transcripts generated from interviews
- Decision artifacts and candidate assessments
- Interview metadata (timestamps, duration)
Usage Logs
- Platform activity and feature usage
- Technical logs for debugging and security
- Analytics to improve our services
How We Use Your Data
We use your data to:
- Provide and improve our interview platform
- Generate insights and decision artifacts from interviews
- Communicate with you about your account and our services
- Ensure platform security and prevent fraud
- Comply with legal obligations
Data Sharing
We do not sell your personal data. We may share data with:
- Service Providers: Cloud hosting, analytics, and infrastructure partners who help us operate the platform
- Legal Requirements: When required by law or to protect our rights
- Business Transfers: In connection with a merger, acquisition, or sale of assets
Data Retention
We retain data for the following periods:
- Audio recordings: 7 days
- Transcripts: 90 days
- Decision artifacts: 7 years
- Audit logs: 7 years
After these periods, data is securely deleted or anonymized.
Security
We take security seriously. For details on our security practices, including encryption and compliance certifications, please see our Security page.
Your Rights
Depending on your location, you may have rights to:
- Access your personal data
- Correct inaccurate data
- Delete your data (subject to legal retention requirements)
- Export your data in a portable format
- Object to certain processing activities
To exercise these rights, contact us at privacy@reasonedsystems.com.
Compliance
Our platform is designed with the following compliance frameworks in mind:
- NYC Local Law 144 (AEDT) - Automated Employment Decision Tool requirements
- EEOC Guidelines - Equal employment opportunity compliance
- GDPR Ready - European data protection standards
- EU AI Act Ready - European AI regulation preparedness
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by email or through the platform.
Contact Us
If you have questions about this Privacy Policy, please contact us:
Email: privacy@reasonedsystems.com
Address: Reasoned Systems, Inc.